Privacy Policy

1. Purpose of This Policy

This Privacy Policy describes how we handle information provided to us by contractors, financing partners, and other stakeholders.
By using our website or submitting information to us, you consent to the collection and use of your information in accordance with this policy.

2. Information We Collect

We collect information to facilitate financing services efficiently and securely. This may include:

• Personal Information: Name, company name, ABN, email, phone number, and role.

• Business and Financial Data: Contract values, payment terms, approved invoices, and supporting documentation necessary for funding evaluation.

• Technical Data: IP address, device information, browser type, and activity on our website (via cookies and analytics tools).

• Communications: Any information shared with us through forms, emails, or direct messages.

We collect only the data necessary to verify eligibility, assess funding requests, and maintain secure communication between parties.

3. How We Use Your Information

We use the collected data for the following purposes:

• To process and assess funding or eligibility applications

• To communicate with contractors and financial partners

• To improve our platform, services, and user experience

• To meet compliance and verification requirements under applicable financial regulations

• To maintain security and prevent fraud

• To send relevant updates or notifications about your applications (if consented)

We do not sell, lease, or rent personal data to third parties.

4. Sharing Your Information

We share your data only when necessary and with the following parties:

• Financial Partners / Funding Institutions: For the purpose of evaluating and facilitating approved funding requests

• Technology and Service Providers: For secure hosting, analytics, or communication (under strict confidentiality and data-processing agreements)

• Regulatory Authorities: Where required by law, regulation, or court order

All third-party partners are bound by confidentiality obligations and data protection standards equivalent to our own.

5. Your Rights

You have the right to:

• Access and correct your personal data

• Request deletion when data is no longer needed for the purposes collected

• Withdraw consent for marketing or communications at any time

• Request a copy of the data we hold about you

• File a complaint with a data protection authority if you believe your rights have been infringed

Requests can be made by contacting us directly at [insert email].

6. Data Security

We take data protection seriously.
Your information is stored on secure, encrypted systems with restricted access and monitored safeguards.
We employ industry-standard technologies, including encryption in transit and at rest, regular system audits, and strict user authentication controls.

While no system is completely immune to threats, we continuously review and update our security practices to minimize risk.

7. Data Retention

We retain your information only for as long as necessary to:

• Complete financing or verification processes

• Comply with legal and regulatory recordkeeping obligations

• Resolve disputes or enforce agreements

When no longer required, data is securely deleted or anonymized.

8. Cookies and Analytics

Our website uses cookies and analytics tools (e.g., Google Analytics) to improve usability, measure performance, and enhance security.
You can disable cookies in your browser settings, though some site functions may not operate correctly.

9. Third-Party Links

Our website may contain links to third-party websites or platforms. We are not responsible for their privacy practices or content.
Please review the privacy policy of any external site before submitting information.

10. Policy Updates

We may update this Privacy Policy periodically to reflect service or legal changes.
The latest version will always be available on our website with the updated effective date.
Significant changes will be communicated through our platform or by email.

11. Contact Us

If you have any questions about this policy or how we handle your data, contact us at:

Email: support@withrho.com